Pros and Cons of Managed Print Services Toronto

Managed Print Services (MPS) are simply managed IT services provided by an external vendor to effectively monitor the performance and maintenance of your printing and imaging requirements. No matter what industry you’re in, it’s highly unlikely you haven’t heard of MPS.

Some businesses can reap a lot of benefits from these services but, like any other management decision, pros and cons have to be evaluated and analyzed before zeroing in on a decision whether to adopt MPS or not. Let us dwell further and weigh a few pros and cons of Managed Print Services and also further analyze why you should opt for a provider in Canada and look to outsourcing your managed print services in Toronto.

Advantages

1.      Cost Savings

Using MPS, especially in larger organizations, can result in lower costs and help alleviate cash flow problems because you can accurately predict your printer usage by forecasting the cost of printing hardware, supplies and maintenance.

2.      Eco-Friendly

Implementing MPS leads to better usage of paper by using only the amount your business needs and thus results in less paper being wasted. Additionally, you will end up using less electricity, which is great for the environment.

3.      Security 

MPS helps plug potential security leaks in the office by allowing you to monitor the use of printing supplies and thereby ensuring that the office supplies are accounted for and not being used for personal use.

Disadvantages

1.      Costs

Although larger offices can offset the costs of implementing MPS by way of savings generated, smaller organizations will more often or not, choose not to opt for MPS because of the recurrent costs involved in using MPS. Smaller firms can always outsource their occasional large printing requirements to a professional printing service thereby bypassing the need to commit to ongoing managed IT services.

2.      Time Wastage

By centralizing printing via MPS, it’s often argued that it results in more time wastage by employees, as they have to get up and collect the prints elsewhere in the office rather than at the convenience of their desk. This may also result in employees making unscheduled pit stops, thus resulting in further time wastage. Some MPS contracts also have clauses, which prohibit employees from manually changing toner cartridges and instead having to wait for an approved company representative to come and replace it, which results in unnecessary delays.

3.      Confidentiality

Because of a centralized location, documents which are sensitive in nature also tends to get printed out at the same place which might result in it falling in hands of people who aren't meant to look at it or furthermore, misplacing them.  Having a dedicated desktop printer next to their desk instead, can help get rid of any such fears.

Why Canada?

For some businesses, the myriad benefits provided by MPS far outweigh the cons associated with it. If your business is based in America or Canada and you’re hunting for a renowned MPS, consider looking at MSP’s in Canada and especially managed print services in Toronto. Reason being, not only do the Managed Services Providers in Toronto have the best infrastructure and security protocols in place but they also deliver the best value for your buck.  Additionally, Canadian MPS form bulk of the top 100 providers for Managed IT services and Managed Print Services, which should give you a further vote of confidence people have invested in Canadian Managed Services Providers. The key, however, is to understand whether it would be beneficial to your business and to figure whether it can help you manage your business better. That's something you have to analyze and decide for yourself.